Charter Renewal
What is the Unit Charter?
The chartering process is one of the oldest traditions in Scouting. It is the formal document that certifies the agreement between a Chartered Partner – an organization that agrees to utilize Scouting as a part of its service to youth and community outreach – and the Boy Scouts of America, setting expectations for the quality of program to be delivered to the Charter Partner’s youth population.
The BSA grants charters to sponsoring (chartered) organizations who must report to Scouting annually to renew their local charters. Rechartering is the process where a BSA unit renews its charter as an official part of the Boy Scouts of America. This is conducted on an annual basis.
Some things to know:
*Units completing their recharter by November 30, 2023 will receive a 10% discount from the Far East Council Scout Shop (see details here).
Accessible through Internet Advancement
Use your Scouting login - only Key Three Members or Key Three Delegate can get into the charter renewal from internet advancement.
Single Screen for all data review and validation
Uploads for new applications, YPT, or CBC forms easy to manage
Easy electronic approval by Key 3 and Key 3 Delegates (COR preferred)
Your Unit Commissioner is available to assist. Please reach out to your district Commissioner below if you don't know who your Unit Commissioner is or need any more help.
District Commissioners
Asia West - Contact Dan O'Neill Below
Asia East - Burt Okamoto
Asia Central - Ian Scott
Asia South - Jon Justine
Please contact Assistant Council Commissioner Dan O'Neill if you require further assistance.
Don’t Forget Youth Protection Training
You can’t recharter an adult member of your Scout unit unless they are current in Youth Protection Training (YPT). Per our Council policy, YPT must be completed in 2023 (so it has an expiration of 2025) for an adult to be reregistered for 2024 (that way, their YPT does not lapse). The training is done online at my.scouting.org and must be renewed every year. To complete Youth Protection Training, simply:
1. Go to My.Scouting.org (note the “dot” between “my” and “scouting”) and create an account (if it is your first time) or sign into your account if you already have one.
2. From My.Scouting.org, click on the Youth Protection Training logo on the right corner of the screen (or select “My Dashboard” from the “Home” navigation in the upper left corner).
3. You should see options to take Youth Protection training. If not, select “YPT” from the menu at the top of the screen.
4. Upon completion, print a certificate of completion and keep with your records.
5. A copy of your certificate of completion is required whenever you submit a new membership application.
Fee Breakdown
$80 for Cub Scouts, Scouts BSA, Venturing and Sea Scouts participants
$50 for Exploring participants
$60 for all registered adult volunteers (includes cost of background check)
$25 for all merit badge counselors who are not already registered as an adult volunteer
$100 for a unit charter/affiliation fee
$25 one-time joining fee for new program participants in Cub Scouts, Scouts BSA, Venturing and Sea Scouts (Not pro-rated)
$15 for Scout Life magazine; this is the first price increase since 2005
Non-Department of Defense (DoD) Units $40 Overseas Council Fee (OCF) - Most units fall into this category
DoD Units $12 Overseas Council Fee (OCF)
Important Dates To Remember
October 2, 2022 (tentative) Internet Recharter Available through Internet Advancement
November 30, 2023 Early Recharter Completion day (Last Day to get a 10% Discount)
December 31, 2023 Final Day to Complete Recharter (After this date units will lose all access to advancements, the scout shop, etc)
Frequently Asked Questions (FAQ)
How to Download Your Unit Roster from My.Scouting.org
Unit Key 3s and Key 3 Delegates and SOME other adult leadership positions can access this.
Sign into my.scouting.org
Go to Menu in the top left corner.
Scroll down to your unit and click on it and choose Roster.
In Roster (Organization Manager) choose the Export Roster
A report will come up with the information. You can review here or export to csv to get a file that you can open in your favorite spreadsheet program or notepad program.
How to Check YPT Aging Report
Unit Key 3s and Key 3 Delegates and SOME other adult leadership positions can access this.
Sign into my.scouting.org
Go to Menu in the top left corner.
Scroll down to your unit and click on it and choose Training Manager
In Training Manager there are two pie chart areas Trained Leaders and YPT.
Choose the Report in button in the bottom right of the YPT Section.
A report will come up with the information. You can review here or export to csv to get a file that you can open in your favorite spreadsheet program or notepad program.
Unit Adult Requirements To Recharter a Unit (Identify Your Leadership)
To Recharter your unit you will need at least:
1 Committee Chair
1 Chartered Organization Rep (This is the only position that can also double as the Committee Chair)
1 Unit Leader (Scoutmaster, Cubmaster, Skipper, Venturing Advisor)
1 Den Leader (Packs only)
2 Committee Members
Important Definitions
Dropped Member – A dropped member is an individual who no longer has a current registration.
Dropped Unit – A dropped unit is a unit that is not currently registered and did not re-register within the two-month lapsed period after unit expiration.
Executive Officer (Institution Head IH) – The executive officer is the head of the community-based organization and is sometimes referred to as the institutional head. The EO is the only person that can approve a CR application.
Lapsed Unit – A lapsed unit is a unit that has expired and not yet renewed but is still within the BSA’s two-month grace period. Lapsed Units cannot process on-line applications on 1 January; unit advancement is turned off for that unit.
New Member – A new member is an individual who has never been registered.
New Unit – A new unit is a unit that has never been chartered before or has not been chartered in more than 12 months. (ie a Dropped Unit or a Unit created in 2023).