Council Cancellation (Refund) Policy

For Camping/Activities/Training Events

Registration fees can be transferred to another person attending with the same unit for the same event in the same year without any financial penalty. In the case of registration fees that have been paid and are not being transferred as above, 50% of the individual registration fee is considered nonrefundable. A refund for the remaining 50% of the registration fee will be processed if a written request or email (info@fareastcouncil.org) is received by the Program Administrative Assistant at the service center at least 2 weeks prior to the start date of your camp week, activity, or event. After that, refunds of the nonrefundable portion will be considered only for hardship and emergency cases on an individual basis.

Refund Policy for Far East Council Camps

Camps may have a non-refundable fee component. These are not negotiable.

All participation cancellation notices, and refund requests must be submitted in writing.

Cancellations due to medical emergencies or other such unforeseen circumstances will be given the utmost consideration in favor of the registrant for any exceptions to this refund policy.

Camp refunds will not be considered for any requests after the final installment payment is due. This applies to the number of individuals for which reservations have been made. Reservations can be transferred between individuals within the same unit.

All refunds are subject to a 15% administrative fee*, primarily to cover the transactional fees assessed by our financial institutions.

Refunds will be processed within 30 days after the close of the event, with funds being deposited into the Unit Account.

*if the camp is canceled by the council, this will not apply.

Refund Policy for Far East Council District and Council Events

Some activities and events may have a non-refundable/non-transferable fee component. These are non-negotiable, as they were established by the event leadership to ensure financial stewardship of the event.

All participation cancellation notices, and refund requests must be submitted in writing.

Cancellations due to medical emergencies or other such unforeseen circumstances will be given the utmost consideration in favor of the registrant for any exceptions to the refund policy.

85% Refund will be granted if cancellation is made more than one week in advance of the event.

50% Refund will be granted if cancellation is made one week or less

No refunds will be provided for a cancellation within 24 hours of the start of the event.

Refunds will be processed within 30 days after the close of the event, with funds being deposited into the Unit Account.

*if the event is canceled by the council, this will not apply.

For High Adventure Camping/Activities/Training Contingents/Jamborees

High Adventure trips require a significant financial commitment, both on the part of the participant and the council. If a participant cancels their participation in the High Adventure trip, the amounts paid by the council on behalf of the participant to the High Adventure base, for transportation to/from the base, for shakedowns, etc. will not be refunded to the council. As a result, the council is unable to refund any funds paid by participants to Far East Council for High Adventure trips.

For Facility Rentals (Cabins, Campsites, etc.)

Fees for the use of camp facilities (campsites, cabins, etc.) must be paid in full at the time a reservation is placed. Reservations must be cancelled by a written request or email (info@fareastcouncil.org) to the Program Administrative Assistant at the council service center at least 2 weeks in advance of the reserved use date in order to receive a full refund of fees paid. After that, refunds will be considered only for hardship and emergency cases on an individual basis.